In 2018, the federal government budgeted $95.7 billion on IT, much of which was spent on maintaining unused or out-of-date software. On the local government level, consideration must be given to the potential for a proportionate amount of waste.
When an agency is faced with initiating a new project, software is often sourced for that specific need without research to determine if it already accessible from another municipal division.
Steps to save taxpayer money in this area include:
1 – Track and reclaim unused, existing licenses – Analyze whether or not people are using existing software and if not, reclaim the software and apply it elsewhere to satisfy other needs.
2 – Address ‘software-as-a-service’ spending – If governments don’t collect appropriate metrics or institute effective reporting in real time, there is no way to determine value for the software being used.
3 –Consolidate server virtualization into fewer data centers – Creating virtual data centers requires knowing what is installed and what licenses are required as a means to minimize the cost of new software licenses.
4 – Limit audit risk and consequences – Independent audits can be a big issue for governments. When agencies don’t know what’s installed and being used, it is too easy for an auditor to declare them out of compliance.
5 – Implement “known state” on all clients and monitor in real time – “Known state” ensures that software use doesn’t get out of control, that all employees can work effectively, that devices are secure, and downtime and disruption is minimized. A live picture of all endpoints will give agencies the ability to automate corrections in real-time, reducing software costs and risks.
Summarized from GCN.com